Dia Art Foundation was established in 1974 for the purpose of commissioning, collecting, and presenting major works of art made in the 1960s onwards. Today it consists of eight permanent sites across the United States and Germany, as well as three changing exhibition spaces in New York state: Dia Chelsea in New York City, Dia Beacon in the Hudson Valley, and Dia Bridgehampton in eastern Long Island. Dia is taken from the Greek word for “through” and conveys the foundation’s role as a facilitator of meaningful artistic experiences that can be encountered in single and repeated visits.
Reporting to the Director of Human Resources, the HR Associate, Labor Relations is responsible for supporting the Human Resources Department in day-to-day labor contract administration, dues processing, and bi-weekly payroll. This role also is responsible for assisting with calendar management for the Director of Human Resources for all labor-related meetings including those relating to negotiations, grievances, and arbitration. The HR Associate, Labor Relations further provides ongoing assistance to the department in all HRIS processes, benefits, leave, data entry, and reporting processes for all Dia sites.
Essential Job Duties and Responsibilities:
Labor Relations and Administration:
- Manages the Labor calendar, coordinates meetings with necessary internal and external parties, provides agendas, and records minutes, as necessary
- Is educated on CBA for unionized employees, and is available to assist employees with questions as relates to the agreement
- Assists the Director of HR and maintains organized files and documentation relating to all Labor matters including grievances, employee relations, benefits, and corrective actions.
- Maintains utmost confidentiality of employee information and establishes trust and rapport with staff to support healthy employee relations.
- Handles all employee matters with utmost discretion and confidentiality
Benefits & Leave Administration:
- Assists the department with administration of employee benefits programs, including compensation, health insurance, vacation, and other personnel packages.
- Assists with leave tracking and management for all employees, including FMLA, Parental Leave, Unemployment Claims and Worker’s Compensation
- Runs reports as needed or requested through Dia’s Benefits Administration System
- Assists with reporting and data uploads during annual Open Enrollment
- Tracks mid-year benefits enrollments, ACA reporting, and payroll updates
- Assists the department in HRIS database management using ADP Workforce Now. Enters employment data such as new hires, terminations, status and salary changes and ensures accuracy and timeliness.
- Assists with bi-weekly payroll processing and works with the payroll accountant to ensure payroll is processed accurately.
- Assists Employees with questions related to payroll entry.
General/Other Responsibilities and Duties:
- Assists with administrative duties related to staff training and scheduling, as needed
- Assists with regulatory compliance reporting such as ACA, EEO-1, and OSHA, as needed
- Provides support with special projects, including staff events and wellness fairs, and other duties as assigned.
- Supports Dia’s DEAI initiatives and activities.
Education, Certification, Experience:
- Bachelor’s degree, or equivalent experience in Human Resources, Labor Relations, or related field.
- Minimum of two years of relevant administrative support experience required, experience in a unionized environment is preferred.
Knowledge, Skills, Abilites:
- Proficiency with ADP Workforce now or similar HRIS/Payroll software strongly preferred.
- Working knowledge of employment laws preferred
- Must be extremely detailed oriented, organized with exceptional follow-through skills.
- Must have strong interpersonal skills and ability to interact with others in a helpful, courteous and professional manner.
- Excellent written and verbal communications skills are required. Will frequently compose emails and other written communication.
- Proficiency with MS Office products including MS Outlook, MS Excel, and MS Word.
- Must demonstrate flexibility and adaptability when work assignments or priorities change
- Must demonstrate good judgement and critical thinking skills.
- Is proactive, forward thinking and shows initiative; able to work with minimal supervision after basic duties are mastered.
Working Conditions and Physical Demands:
- This is a full time, 40 hour per week position which may require availability on Saturdays. Work is currently performed in a hybrid environment with no fewer than 3 days in the office; travel between Beacon and Chelsea sites is required on a regular basis. Typically, prolonged periods of sitting, use of computers and standard office equipment is required to accomplish work objectives
Please note that to provide a safe workplace free of recognized hazards and to take every possible step to reduce the transmission of COVID among our employees, Dia requires proof of COVID-19 vaccination upon hire, except for those who obtain an exemption due to a medical condition, a religious belief, or pregnancy.
Qualified candidates are invited to apply by completing the online job application, linked HERE and attaching a resume and letter of interest.
Dia provides a competitive salary and comprehensive benefits package with significant employer contributions towards the cost of healthcare premiums. The 401(k) plan provides 100% employer match up to 4% of the employee’s deferral and immediate vesting. Paid time‐off benefits include three weeks of vacation, ten days of sick leave, thirteen holidays, and a generous parental leave program. Work-related travel expenses are fully covered. Additionally, staff ID badges gain reduced or free admission to most American museums and arts organizations.
Dia Art Foundation is an Equal Opportunity Employer and does not discriminate on the basis of age, color, national origin, ethnic origin, citizenship status, disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, marital status, veteran status, or any other characteristic protected by federal, state, or local law in its employment policies. In addition, Dia will provide reasonable accommodations for qualified individuals with disabilities and supports a neurodiverse workplace.
No phone calls or emails please.